Registration guidelines

All registrations are discounted as early-bird registrations up to and including the day announced as the early bird deadline. Payment for early bird invoices are due within 2 weeks of the invoice date. Early bird invoices that are left unpaid by this deadline will be changed to the standard congress registration rate.

Registration is in English, and the congress currency is EURO €.

Payment by card is preferred and will ensure your registration is activated immediately.

Abstracts can be submitted once your congress registration is complete; you will be able to submit your abstract as part of the congress registration process.

PLEASE NOTE that all attendees will have read and agreed to the Congress Registration Terms & Conditions when registering.

Payment Information

Payment by credit or debit card is preferred; our payment services are handled by STRIPE. Please note that you do NOT need to have an account with STRIPE in order to use this service.

Payments by bank transfer must be received within 2 weeks of your invoice date.

Early-bird registrations must be paid in full by 2 weeks after the early bird deadline otherwise they will be changed to the regular congress rate.

All unpaid registrations for which correspondence has not been received 10 days before the event will be deleted.


Invoices are available through your profile on the ESGCT website. PLEASE NOTE that no separate invoices will be created or sent by the congress office.

Once payment has been received you will be sent a payment confirmation email.


Cancellation Information

Refunds will be provided as follows:

  1. for cancellations received 3 months prior to event - 95% refund

  2. for cancellations received 2 months prior to event - 80% refund

  3. for cancellations received 1 month prior to event - 50% refund

  4. for cancellations received 14 days prior to the event - 25% refund

  5. for cancellations received less than 14 days prior to the event - NO REFUND

Event cancellation requests must be sent in writing. Where possible refunds will be processed within 3 weeks of receipt; however based on timing and congress workload, refunds may not be processed until after the congress.

All financial questions and queries can be directed here.